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Managed Payroll Services for Multi Academy Trust

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Summary

Machine-generated summary

Broad Horizons Education Trust is seeking a supplier for managed payroll services covering an estimated 1408 employees across 18 sites, paid monthly, with services to begin in September 2027. Requirements include full payroll processing, administration of the Teachers' Pensions Scheme and Local Government Pension Scheme, handling of pay scales, pay awards, increments and back pay, integration with Arbor MIS and existing HR and finance systems, and employee access to payslips and P60s. This is currently a Request for Information prior to formal procurement; suppliers are invited to provide feedback on the strategy, specification, KPIs and pricing. No contract value or deadline is stated. Suppliers with relevant payroll capability can respond.

Description

Broad Horizons Education Trust is currently exploring options for the future provision of its payroll services commencing in September 2027. The Trust currently has an estimated headcount of 1408 employees across 18 sites/academies, processed on a monthly pay cycle. The purpose of this Request for Information is to engage with potential suppliers prior to any formal procurement to: Inform our procurement strategy, scope, and specification. Gauge market interest, capacity, and capabilities. Understand standard market pricing models, implementation timelines, and risk mitigation strategies. The primary objectives of this engagement are to: Gauge current market interest, capacity, and capabilities across service delivery models Seek supplier feedback to refine and finalize the procurement strategy, technical specification, and performance KPIs. Understand commercial and pricing models. Inform system integration requirements to ensure a successful go-live for September 2027. Key operational requirements include: Full and seamless transition Full management processing of monthly payrolls. Comprehensive public sector pension scheme administration, returns, and compliance-specifically Teachers' Pensions Scheme (TPS) and Local Government Pension Scheme (LGPS) Pay scales - To be able to cope with Teaching pay scales, support staff pay scale, apprenticeships plus off-scale pay grades where needed Pay awards and increments To be able to apply pay awards to current staff automatically For back pay to be automatically calculated To be able to chose to backdated pay awards to some leavers To be able to apply increments at different dates for some staff To be able to apply 'No Increment' for specific contracts Integration capability with existing HR and Finance systems and simple data input Integration with MIS - currently Arbor - to provide a 'single source of truth' from which reports and data flows Access for Employees - To efficiently be able to download payslips, P60s etc. To efficiently be able to update personal details, including bank account details Knowledge and experience working with MATs in the education sector. Please email procurement@bhetrust.co.uk for further details and a questionnaire.

Official source

Source: Find a Tender Service (UK Cabinet Office / Crown Commercial Service)

Always verify details on the official notice.

Last verified against Find a Tender Service (UK Cabinet Office / Crown Commercial Service) 5 days ago

Documents on Find a Tender Service (UK Cabinet Office / Crown Commercial Service) (English)

View the official notice

More from this buyer

Full buyer profile

This buyer has no award history in this sector yet. Usual winners, Business services - United Kingdom

Company Wins Total awarded Last win
Venesky Brown Ltd 73 €16.6M Sep 2026
Lorien Resourcing Ltd 24 €6.4M Aug 2026
Harvey Nash Limited 23 €3.8M Aug 2026
Promar International Ltd 21 €111,300 Sep 2026
Hays Specialist Recruitment Ltd 19 €4.4M Aug 2026

Based on 1571 awards with a linked company profile over the last 2 years.

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Market context

Avg. open tender · Business services
€19,645,561
6,508 open across Europe right now 99% below sector average
Buyer track record on Aperlena
1 notices tracked · 0 awarded

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