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South Africa Conference

Open Contract notice 42 days left
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Deadline 26 Oct. If it moves, an email when the register sees it. A correction: the same email. Your plan: decide by 12 Oct, questions by 12 Oct, draft by 19 Oct. Log in

  1. Published
  2. Today
  3. Deadline open for 69 days
  4. Awarded pending

Summary

Machine-generated summary

This tender covers two lots for the ANH Academy Week 2027 conference in South Africa. Lot 1 is venue hire and accommodation for around 400 in-person delegates, including a plenary hall, breakout rooms, exhibition and poster space, catering, hybrid delivery capability, sustainability measures, and hotel rates for about 100 people. Lot 2 is end-to-end events management, covering planning, registration, logistics, photography, on-site operations, and audio-visual and hybrid services including Zoom integration and technical support. The buyer works with LSHTM, ANH Academy, Stellenbosch University and local partners. No estimated value, deadline or procedure details are stated in the description.

Description

Lot 1 - Venue Hire - venue hire and accommodation for 2027 conference These covers the provision of a suitable conference venue in South Africa for ANH Academy Week 2027. The venue should accommodate approximately 400 in-person delegates and provide a main plenary hall, four smaller breakout rooms, two medium-sized rooms, space for poster displays and exhibitions, catering through a day delegate package, and informal networking areas where possible. The venue should be accessible, suitable for international guests, able to support hybrid conference delivery, and aligned with ANH Academy’s commitment to sustainability, including a single-use plastic-free environment. This lot also includes accommodation arrangements or preferential hotel rates for approximately 100 people, with clear information on availability, costs, accessibility, booking terms and proximity to the venue. Lot 2 - Events Management - Provide event management services and work with selected venue. Covers the planning, coordination and delivery of end-to-end event management and technical support for ANH Academy Week 2027. The appointed supplier will support the successful delivery of a hybrid international conference by coordinating local suppliers, registration and help desk services, event materials, photography and videography, travel and logistics, committee liaison and on-site event operations. This lot also includes the provision of audio-visual and hybrid delivery services, including displays, sound systems, Zoom integration, online speaker support, session recording, video editing, secure file transfer, connectivity support and a full technical simulation before the event. The supplier should have relevant experience delivering complex national or international conferences and be able to work closely with LSHTM, ANH Academy, Stellenbosch University, the venue and other local partners.

Official source

Source: Find a Tender Service (UK Cabinet Office / Crown Commercial Service)

Always verify details on the official notice.

Last verified against Find a Tender Service (UK Cabinet Office / Crown Commercial Service) 3 weeks ago

Documents on Find a Tender Service (UK Cabinet Office / Crown Commercial Service) (English)

View the official notice

More from this buyer

Full buyer profile

This buyer has no award history in this sector yet. Usual winners, Hotel, restaurant & catering services - United Kingdom

Company Wins Total awarded Last win
Caterlink 1 €35.3M Jul 2026
COMPASS CONTRACT SERVICES (U.K.) LIMITED 1 €20.0M Aug 2026
GATHER & GATHER LIMITED 1 €2.9M Aug 2026
Calder Conferences 1 €561,075 Feb 2026
Insurance Claims Accommodation Bureau ICAB 1 €81,824 Aug 2026

Based on 13 awards with a linked company profile over the last 2 years.

Change history

Every time an official source republished this notice with different content. We watch every source we index, including regional copies of the same notice.

  1. Read before bidding
    • Status: Now marked as Open
    • Estimated value: Raised to €336,842 (+91%)
    • Submission deadline: Deadline set: October 26, 2026, 13:00
    • Scope and criteria: The description was expanded. Re-read it before you bid.
    • Procedure: "Other procedure" to "Open procedure"
    • Estimated value: Raised to €288,000 (+92%)

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Market context

Avg. open tender · Hotel, restaurant & catering services
€8,652,222
1,733 open across Europe right now 96% below sector average
Buyer track record on Aperlena
4 notices tracked · 2 awarded

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42 days left

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