Notices of this kind (United Kingdom, open procedure, below the EU threshold) give a median of 26 days, half of them between 19 and 30 days, based on 2,249 notices of the last two years.
Fewer days than three in four comparable notices. Check the documents early and ask questions before the clarification deadline.
Replacement Digital Cinema Projectors and Servers - Galeri Caernarfon
Buyer: Galeri Caernarfon Cyf
Country: United Kingdom
Deadline: 30 Oct 2026, 12:00 (UTC)
Procedure: Open procedure
Sector (CPV): Radio, TV & communication equipment (32321200)
Aperlena: https://aperlena.com/en/t/replacement-digital-cinema-projectors-and-servers-galeri-caernarfon-689d399867
Official notice: https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT666749
If the deadline moves or the notice is corrected, we email you.
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01
Description
INVITATION TO TENDER
REPLACEMENT DIGITAL CINEMA PROJECTORS AND SERVERS
GALERI, CAERNARFON
PROJECT OVERVIEW
Galeri Caernarfon invites quotations from suitably qualified and experienced professional cinema equipment suppliers for the supply, removal, installation, testing and commissioning of replacement digital cinema projection systems and servers for two cinema screens at Galeri, Doc Victoria, Caernarfon.
The existing cinema projection systems comprise:
Cinema 1 - Sony SRX-R510 projector with Sony XCT-10 server.
Cinema 2 - Sony SRX-R515 projector with Sony XCT-10 server.
The existing equipment is approaching the end of its operational life and is to be replaced with modern, reliable and energy-efficient digital cinema projection systems.
The successful contractor shall provide a complete turnkey solution, including removal of the existing equipment, supply and installation of the replacement systems, integration with existing cinema infrastructure, testing, commissioning and staff familiarisation.
SCOPE OF WORKS
The successful contractor shall provide a comprehensive service including:
Site verification and assessment of existing equipment and installation requirements.
Supply and installation of two professional digital cinema projectors.
Supply and installation of two professional digital cinema servers/media blocks.
Supply of suitable lenses for each cinema.
Removal and responsible disposal/recycling of the existing Sony projectors and servers.
Integration with existing cinema audio and automation systems where compatible.
Associated electrical, network, control and cabling works required for the installation.
Configuration, calibration, testing and commissioning of the projection systems.
Demonstration of DCP and encrypted DCP/KDM playback.
Certification and confirmation of applicable standards and compliance.
Staff familiarisation and operator training.
Provision of operation, maintenance and technical manuals.
Defects rectification during the warranty period.
Provision of technical support and maintenance options.
Tenderers shall identify clearly any existing equipment or infrastructure which they consider unsuitable for reuse and shall provide separately costed replacement options where required.
MINIMUM REQUIREMENTS
The replacement systems shall:
Be professional Digital Cinema systems suitable for public cinema exhibition.
Comprise two complete projector and server/media block systems with a minimum of 3TB storage in each.
Be suitable for continued use with the existing cinema screens, subject to site survey and technical assessment.
Provide image quality at least equivalent to the existing systems and preferably provide an improvement.
Support standard DCPs, encrypted DCPs/KDMs and additional equipment connected through the installed DataSat AP20.
Support current SMPTE and Interop DCP formats as appropriate.
Provide suitable brightness and optical performance for each existing cinema screen.
Provide appropriate lenses for the existing throw distances and screen sizes.
Provide 2D playback as a minimum.
Integrate with the existing cinema audio and automation systems.
Provide network connectivity for content transfer, system management and technical support.
Provide remote diagnostic capability where supported by the proposed system.
Offer a suitable manufacturer support and spare-parts pathway for the anticipated operational life of the equipment.
Laser-illuminated projection systems are preferred.
Tenderers shall state for each cinema:
Projector manufacturer and model
Native resolution
Brightness/lumens
Illumination technology
Lens manufacturer/model and specification
Expected illumination system operating life
Server/media block manufacturer and model
STANDARDS AND COMPLIANCE
All equipment and installation works shall comply with applicable UK legislation, safety requirements and relevant industry standards.
The proposed cinema systems shall comply with applicable DCI and SMPTE requirements and relevant electrical, EMC, UKCA/CE and manufacturer installation requirements.
Tenderers shall confirm the applicable compliance and certification for the proposed equipment.
SITE VISIT
Tenderers are strongly encouraged to undertake a site visit before submitting their quotation.
The site visit should be used to verify:
Existing projectors and associated equipment
Screen dimensions and projection throw
Lens requirements
Access and installation arrangements
Electrical and network infrastructure
Existing audio and automation systems
Any other site conditions affecting the works
Tenderers shall not rely solely on the information contained within this ITT when determining the suitability of their proposed solution.
To arrange a site visit or raise general questions, please contact: ian.humphreys@galericaernarfon.com
MAINTENANCE AND SUPPORT
Tenderers shall include a minimum 36-month warranty/support package following practical completion.
The proposal shall clearly state:
Manufacturer warranty coverage, including
02
Bid or no-bid?
Six questions before you commit a team. Under each one, what the register holds on it. The answers are yours.
The buyer has too few awards of its own in this sector, so this is the range of the last 149 awards for Radio, TV & communication equipment in United Kingdom.
€4,441€76.1M
Median award
€190,627
Middle half of past awards
€80,429 to €446,384
Sell2Wales (Welsh Government) publishes no value for this notice, so it has no mark on the scale. The official documents may state one.
Award values as published by the official sources. Use them as a guide, not a rule: scope, lots and duration differ between contracts.
Sell2Wales (Welsh Government) publishes no value for this notice, so it cannot be placed among the open notices of its sector. The official documents may state one.
open now in Radio, TV & communication equipment
1,335
median open notice
€300,000
Who wins in this market
Many suppliers
United Kingdom · Radio, TV & communication equipment
different companies won awards here
102
of the awards went to the three most frequent winners
12%
buyers awarded contracts here
110
Based on 166 awards with a named winner over the last 3 years. Counted by award, not by value, because lot and framework amounts are not comparable.
Concentrated means the three most frequent winners took 65% or more of the awards; many suppliers, under 35% with at least ten different winners.