Replacement Digital Cinema Projectors and Servers - Galeri Caernarfon

INVITATION TO TENDER REPLACEMENT DIGITAL CINEMA PROJECTORS AND SERVERS GALERI, CAERNARFON PROJECT OVERVIEW Galeri Caernarfon invites quotations from suitably qualified and experienced professional cinema equipment suppliers for the supply, removal, installation, testing and commissioning of replacement digital cinema projection systems and servers for two cinema screens at Galeri, Doc Victoria, Caernarfon. The existing cinema projection systems comprise: Cinema 1 - Sony SRX-R510 projector with Sony XCT-10 server. Cinema 2 - Sony SRX-R515 projector with Sony XCT-10 server. The existing equipment is approaching the end of its operational life and is to be replaced with modern, reliable and energy-efficient digital cinema projection systems. The successful contractor shall provide a complete turnkey solution, including removal of the existing equipment, supply and installation of the replacement systems, integration with existing cinema infrastructure, testing, commissioning and staff familiarisation. SCOPE OF WORKS The successful contractor shall provide a comprehensive service including: Site verification and assessment of existing equipment and installation requirements. Supply and installation of two professional digital cinema projectors. Supply and installation of two professional digital cinema servers/media blocks. Supply of suitable lenses for each cinema. Removal and responsible disposal/recycling of the existing Sony projectors and servers. Integration with existing cinema audio and automation systems where compatible. Associated electrical, network, control and cabling works required for the installation. Configuration, calibration, testing and commissioning of the projection systems. Demonstration of DCP and encrypted DCP/KDM playback. Certification and confirmation of applicable standards and compliance. Staff familiarisation and operator training. Provision of operation, maintenance and technical manuals. Defects rectification during the warranty period. Provision of technical support and maintenance options. Tenderers shall identify clearly any existing equipment or infrastructure which they consider unsuitable for reuse and shall provide separately costed replacement options where required. MINIMUM REQUIREMENTS The replacement systems shall: Be professional Digital Cinema systems suitable for public cinema exhibition. Comprise two complete projector and server/media block systems with a minimum of 3TB storage in each. Be suitable for continued use with the existing cinema screens, subject to site survey and technical assessment. Provide image quality at least equivalent to the existing systems and preferably provide an improvement. Support standard DCPs, encrypted DCPs/KDMs and additional equipment connected through the installed DataSat AP20. Support current SMPTE and Interop DCP formats as appropriate. Provide suitable brightness and optical performance for each existing cinema screen. Provide appropriate lenses for the existing throw distances and screen sizes. Provide 2D playback as a minimum. Integrate with the existing cinema audio and automation systems. Provide network connectivity for content transfer, system management and technical support. Provide remote diagnostic capability where supported by the proposed system. Offer a suitable manufacturer support and spare-parts pathway for the anticipated operational life of the equipment. Laser-illuminated projection systems are preferred. Tenderers shall state for each cinema: Projector manufacturer and model Native resolution Brightness/lumens Illumination technology Lens manufacturer/model and specification Expected illumination system operating life Server/media block manufacturer and model STANDARDS AND COMPLIANCE All equipment and installation works shall comply with applicable UK legislation, safety requirements and relevant industry standards. The proposed cinema systems shall comply with applicable DCI and SMPTE requirements and relevant electrical, EMC, UKCA/CE and manufacturer installation requirements. Tenderers shall confirm the applicable compliance and certification for the proposed equipment. SITE VISIT Tenderers are strongly encouraged to undertake a site visit before submitting their quotation. The site visit should be used to verify: Existing projectors and associated equipment Screen dimensions and projection throw Lens requirements Access and installation arrangements Electrical and network infrastructure Existing audio and automation systems Any other site conditions affecting the works Tenderers shall not rely solely on the information contained within this ITT when determining the suitability of their proposed solution. To arrange a site visit or raise general questions, please contact: ian.humphreys@galericaernarfon.com MAINTENANCE AND SUPPORT Tenderers shall include a minimum 36-month warranty/support package following practical completion. The proposal shall clearly state: Manufacturer warranty coverage, including