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Malta - Event services - Provision of Event Organization Services for Administrative and Operational Meetings and Events for the EUAA

Open Contract notice

Key facts

Closes in
35 days
Estimated value
€4,400,000
Buyer
European Union Agency for Asylum
Where
Malta
Procedure
Open procedure Anyone may submit a bid, in one step, with no pre-selection. Full entry Above the EU threshold A contract large enough that EU-wide rules apply and it must be published on TED. Full entry
CPV code The EU's common vocabulary for what is being bought: an eight-digit code every notice carries. Full entry
79952000 Event services
Original language
English
Source
via TED - Tenders Electronic Daily (Publications Office of the EU), verified 18 hours ago
Notice number
660868-2026
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  1. Published
  2. Today
  3. Deadline open for 40 days
  4. Awarded pending

The Aperlena Verdict

Open race

No supplier dominates: 6 different companies have won the last 6 comparable contracts from this buyer over 5 years. This is a genuinely open race.

Based on 6 comparable awards by this buyer in this sector over 5 years. Every verdict is recorded before the outcome and graded against the award notice. How we score ourselves.

Summary

Machine-generated summary

The EUAA plans to award up to three framework service contracts in cascade per lot for event organisation services and related travel and logistical support for the Agency's administrative and operational meetings and events. Lot 1 covers events in Moldova, Lot 2 covers Ukraine, and Lot 3 covers the Western Balkans. Services may include conference venue rental, audio-visual and interpretation equipment, catering, coordination of third-party providers, on-site logistics, signage, accommodation booking, transport, security and medical services, event assistance, and processing of participant travel and subsistence allowances. Events in Ukraine will be held only if the security situation allows in-person meetings.

Description

EUAA envisages awarding up to three (3) framework service contracts in cascade for each Lot for the provision of high-quality Event Organisation Services and related travel and logistical services required for the organisation and implementation of the Agency's administrative and operational meetings and events. The framework contracts will support events organised in Moldova (Lot 1), Ukraine (Lot 2) and the Western Balkans (Lot 3), as further described in the Technical specifications. The services to be provided under the framework contracts will depend on the specific requirements of each event, as defined by the Agency. They may include, but are not limited to: • Conference venue rental; • Provision of audio-visual (AV) and interpretation equipment; • Catering services; • Coordination of third-party service providers and on-site logistical management; • Preparation of event signage and submission of supporting documents and invoices, where required; • Rental of AV and interpretation equipment for venues provided by the Agency, stakeholders or other third parties; • Organisation of lunches, dinners and other catering arrangements; • Reservation of suitable accommodation in accordance with the Agency's requirements; • Organisation, provision and supervision of transportation services; • Provision of event assistance services before, during and after the event; • Coordination and provision of security and medical services, where required; • Processing and payment of travel, accommodation and/or subsistence allowances for event participants, including the collection of the relevant supporting documents, in accordance with the Agency's instructions. Events in Ukraine will only be organised where the prevailing security situation allows the Agency to hold in-person events, following the Agency's security assessment and any applicable security restrictions. LOT 1 - Provision of Event Organisation Services for the EUAA administrative and operational meetings and events organised in Moldova; Provision of Event Organisation Services for the EUAA administrative and operational meetings and events organised in Ukraine; LOT 3 - Provision of Event Organisation Services for the EUAA administrative and operational meetings and events organised in the Western Balkans - Albania, Bosnia and Herzegovina, North Macedonia, Kosovo, Montenegro and Serbia

Can I bid?

  • Open procedure: any interested supplier may submit a bid. Above the EU threshold: open to companies from any EU country.
  • Certificates from another EU country? Check the equivalents on eCertis

Official source

Source: TED - Tenders Electronic Daily (Publications Office of the EU)

Always verify details on the official notice.

Last verified against TED - Tenders Electronic Daily (Publications Office of the EU) 18 hours ago

View the official notice

More from this buyer

Full buyer profile

5 open tenders right now

Who usually wins this buyer's contracts in this sector

Company Wins Total awarded Last win
EMCS Advisory Ltd. 1 n/a Dec 2025
INTERACTIO UAB 1 n/a Jul 2026
Intrawork OÜ; Grafton Deutschland GmbH 1 n/a Feb 2026
ITM - Interpreti Traduttori Mediatori; CENTRO INFORMAZIONE E EDUCAZIONE ALLO SVILUPPO ONLUS 1 n/a May 2026
LMW SATE 1 n/a Jan 2026

Based on 6 awards with a linked company profile over the last 5 years.

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Market context

Avg. open tender · Business services
€24,007,402
5,857 open across Europe right now 82% below sector average
Buyer track record on Aperlena
44 notices tracked · 17 awarded

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35 days left

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