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Aperlena

TED - Tenders Electronic Daily (Publications Office of the EU) verified 13 hours ago Contract notice

Poland - Seminar organisation services - Exhibition, trade fair and congress services for events of the Polish Nuclear Energy Programme for the Ministry of Energy, in Poland or abroad

Original Polska - Usługi w zakresie organizowania seminariów - Usługi w zakresie organizowania wystaw, targów i kongresów w ramach organizacji wydarzeń Programu polskiej energetyki jądrowej na rzecz Ministerstwa Energii, na terenie Rzeczypospolitej Polskiej lub poza jej granicami

Open Poland Business services

Buyer Ministerstwo Energii

8 days left

Key facts

Closes
10:00 (UTC+2)
Competition
Narrow field
  1. Published
  2. Today
  3. Deadline open for 14 days
  4. Awarded pending

Bidding window

14 days from publication to deadline

Usual length

Notices of this kind (Poland, open procedure, above the EU threshold) give a median of 28 days, half of them between 13 and 33 days, based on 83,323 notices of the last two years.

This buyer usually gives 14 days (median of its last 34 calls for tender).

View the official notice Watch this tender

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The Aperlena Verdict

Narrow field

Windmill Sp. z o.o. leads with 43.8% of the last 16 comparable contracts, but 6 different suppliers have won here in 5 years. Worth a serious look.

Based on 16 comparable awards by this buyer in this sector over 5 years. Every verdict is recorded before the outcome and graded against the award notice. How we score ourselves.

Summary

Machine-generated summary

The Ministry of Energy is setting up a framework agreement for the organisation of events under the Polish Nuclear Energy Programme, held in Poland or abroad. Call-offs may cover seminars, conferences, meetings, trainings, online conferences, plenary and study visits, as well as exhibitions, information and educational stands and outdoor events. Services include renting and equipping conference rooms, catering, educational and information materials, participant accommodation, contest secretariat, on-site, online or hybrid meetings including streaming, event promotion such as posters, mailings, social media and videos, passenger and goods transport, formal, legal, fire safety and security arrangements, full event handling and on-site coordination, and other services such as presenters, animators, hostesses and guides.

Description

1) Przedmiotem umowy ramowej jest określenie ramowych warunków udzielenia i realizacji zamówień wykonawczych, jakie mogą zostać złożone przez Zamawiającego w trakcie jej obowiązywania. 2) Zamawiający może udzielać zamówień wykonawczych, których przedmiot dotyczy organizowania wystaw, targów i kongresów w ramach organizacji wydarzeń Programu polskiej energetyki jądrowej na rzecz Ministerstwa Energii, na terenie Rzeczypospolitej Polskiej lub poza jej granicami, a w szczególności: seminariów, konferencji, spotkań, szkoleń, konferencji internetowych oraz wizyt plenarnych i studyjnych, a także wystaw, stoisk informacyjnych i edukacyjnych, wydarzeń plenerowych itp. Organizacja Wydarzenia obejmować będzie w szczególności usługi: I. rezerwacja i najem sal konferencyjnych; II. aranżacja i zapewnienie wyposażenia sal konferencyjnych; III. zapewnienie wyżywienia dla uczestników Wydarzenia; IV. zapewnienie materiałów edukacyjno-informacyjnych; V. zapewnienie zakwaterowania dla uczestników Wydarzenia; VI. prowadzenie sekretariatu konkursu; VII. organizacja spotkań w trybie konferencji stacjonarnych, internetowych lub hybrydowych, w tym m.in. usługa streamingu; VIII. zapewnienie promocji Wydarzenia poprzez m.in. plakat/baner elektroniczny, mailing, media spo-łecznościowe, internet, film w formie zaproszenia na Wydarzenie, film podsumowujący Wydarze-nie; IX. zapewnienie transportu osobowego oraz dostawczego; X. zabezpieczenia Wydarzenia od strony formalno-prawnej, przeciwpożarowej oraz bezpieczeństwa uczestników Wydarzenia i porządku w trakcie wydarzenia (ochrona osób); XI. zapewnienie obsługi Wydarzenia, w tym wyznaczenie osoby/osób do kompleksowej obsługi pod względem prawidłowego jego przebiegu od momentu rozpoczęcia realizacji umowy wykonawczej do je zakończenia w celu prawidłowej realizacji Wydarzenia; XII. zapewnienie usługi koordynacji w miejscu Wydarzenia; XIII. zapewnienie innych usług, w tym m.in. konferansjera, animatora, hostessy, przewodnika itp. 3) Podstawowe wymagania dotyczące realizacji poszczególnych usług w ramach organizacji Wydarzeń zawiera projekt Umowy Ramowej.

Terms of the procedure

How tenders are scored
Dodatkowe doświadczenie koordynatorów wydarzeń stacjonarnych (Ks): 50 percent; Dodatkowe doświadczenie koordynatora wydarzeń internetowych (Ki): 10 percent; Opracowanie koncepcji organizacji konferencji międzynarodowej o tematyce jądro-wej w Warszawie na 200 osób wraz ze stoiskiem edukacyjnym Polski Atom (Kw): 40 percent
Small firms
The buyer marks this procedure as suitable for small and medium-sized firms.
Tenders go to
energia.ezamawiajacy.pl

As the official notice states them.

Bid or no-bid?

Six questions before you commit a team. Under each one, what the register holds on it. The answers are yours.

  1. In your favour:

    Do we meet every eligibility criterion?

    Open procedure: any interested supplier may submit a bid.

    Above the EU threshold: open to companies from any EU country.

  2. Your call:

    Can we deliver this with the team we have?

    The register holds nothing on this. The official documents will.

  3. Your call:

    Do we have two comparable references?

    Comparable work is in Business services.

  4. Check this first:

    Is the deadline realistic for a proper offer?

    8 days left, 7 of them working days.

  5. Your call:

    Is there a margin at the likely winning price?

    This buyer usually awards this kind of contract for between €52,805 and €136,999.

  6. Check this first:

    Do we know this buyer?

    One supplier won 7 of the last 16 comparable contracts.

Can I bid?

  • Open procedure: any interested supplier may submit a bid. Above the EU threshold: open to companies from any EU country.
  • The notice is written in Polish.
  • Certificates from another EU country? Check the equivalents on eCertis

Official source

Source: TED - Tenders Electronic Daily (Publications Office of the EU)

Always verify details on the official notice.

Report an error in this notice

Last verified against TED - Tenders Electronic Daily (Publications Office of the EU) 13 hours ago

What this buyer has paid before

Based on 15 comparable contracts this buyer awarded in this sector over the last 4 years.

Median award
€62,547
Middle half of past awards
€52,805 to €136,999

TED - Tenders Electronic Daily (Publications Office of the EU) publishes no value for this notice, so it has no mark on the scale. The official documents may state one.

Most recent awards

Award values as published by the official sources. Use them as a guide, not a rule: scope, lots and duration differ between contracts.

Ministerstwo Energii

Poland

notices in the register
74
awards
40
awarded in total
€5.5M

Who wins its contracts

Moderately concentrated
different companies won its awards
19
of the awards went to the three most frequent winners
43%
of its calls state an estimated value
0%

Based on 30 awards with a named winner over the last 3 years. Counted by award, not by value, because lot and framework amounts are not comparable. Concentrated means the three most frequent winners took 65% or more of the awards; many suppliers, under 35% with at least ten different winners.

Competition

tenders per lot on average (open and restricted procedures)
1.6
of those lots received a single tender
45%
of the awards went to companies based in another country
0%

As the official award notices state them, over the last 3 years. Tenders per lot count open and restricted procedures only: in a negotiated procedure or a direct award a single tender is the procedure itself. The country is the one the notice gives for the winner.

One dot per award, on the day it was signed, sized by its value. A ring is an award with no published value.

Who usually wins this buyer's contracts in this sector

Company Wins Total awarded Last win
Windmill Sp. z o.o. 7 €549,324 Apr 2026
IMKS Sp. z o.o. 4 €147,670 Apr 2026
Agencja Rynku Energii S.A. 2 €1.8M Jul 2026
ASM Research Solutions Strategy Sp. z o.o.; DANAE Sp. z o.o. 1 €74,292 Nov 2025
HWW HEWELT WOJNOWSKI LINDNER I WSPÓLNICY sp. k. 1 Oct 2026

Based on 16 awards with a linked company profile over the last 5 years.

3 open tenders right now

Market context

TED - Tenders Electronic Daily (Publications Office of the EU) publishes no value for this notice, so it cannot be placed among the open notices of its sector. The official documents may state one.

open now in Business services
4,398
median open notice
€221,020

Who wins in this market

Many suppliers

Poland · Business services

different companies won awards here
2,334
of the awards went to the three most frequent winners
2%
buyers awarded contracts here
1,605

Based on 4,015 awards with a named winner over the last 3 years. Counted by award, not by value, because lot and framework amounts are not comparable. Concentrated means the three most frequent winners took 65% or more of the awards; many suppliers, under 35% with at least ten different winners.

Competition

tenders per lot on average (open and restricted procedures)
4.0
of those lots received a single tender
21%
of the awards went to companies based in another country
1%
of the tenders came from another country
4%

As the official award notices state them, over the last 3 years. Tenders per lot count open and restricted procedures only: in a negotiated procedure or a direct award a single tender is the procedure itself. The country is the one the notice gives for the winner.

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Awarded before

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8 days left

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