Grounds Maintenance Contract
Buyer: Totnes Town Council
Country: United Kingdom
Deadline: 28 Oct 2026, 17:00 (UTC)
Procedure: Open procedure
Sector (CPV): Agricultural & forestry services (77314000)
Aperlena: https://aperlena.com/en/t/grounds-maintenance-contract-391b499912
Official notice: https://www.find-tender.service.gov.uk/Notice/090521-2026
If the deadline moves or the notice is corrected, we email you.
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01
Summary
Machine-generated summary
Totnes Town Council is procuring grounds maintenance services at Totnes Cemetery and Castle Meadow for the 2027/28 season. The cemetery covers approximately 7.01 acres. Works include grass cutting with 17 cuts per year on a set schedule, with cuttings removed and disposed of legally, hedge and shrub cutting respecting bird nesting restrictions, and trimming around headstones, monuments, benches and boundaries. Contractors must provide risk assessments, maintain machinery safely, hold current public liability insurance, limit noise during funerals, not start before 0800 hours near residential properties, and comply with the Council's ban on Glyphosate use on its land.
02
Description
TOTNES TOWN COUNCIL
GROUNDS MAINTENANCE SPECIFICATION 2027/28
The contract is for Grounds Maintenance at Totnes Cemetery and Castle Meadow.
Maintenance shall include the removal from the site of all cuttings which are to be disposed of legally.
Hedge and shrub cutting must comply with seasonal restrictions relating to bird nesting.
Grass cutting will include maintaining the grass and any other growth around headstones /monuments/
benches / boundaries to the same height as the surrounding grass. Grass to be cut up to boundary fences
or walls.
The Contractor will comply with all relevant Health and Safety legislation in respect of both the
Contractor's employees and the general public. Suitable and sufficient risk assessments on all work
processes must be provided. Machinery and equipment used must be subject to the necessary servicing
and safety inspections.
The Contractor will give consideration to the area of work and noise levels when funerals are in progress
and not start before 0800 hours given the proximity of residential properties.
The Contractor must hold adequate and current Public Liability Insurance.
The Contractor must comply with the Council's policy banning any use of Glyphosate on Town Council
owned land.
Totnes Cemetery
The Cemetery is shown on the enclosed map A and consists of approximately 7.01 acres.
Grass cutting - 17 cuts per annum, as close to the ground as practicably possible, on the following
frequency - - - - -
1 cut in January or February (prior to wild flower blooming)
1 cut in March (before Easter or Mothering Sunday if Easter is in April)
2 cuts per month April to September
1 cut per month October and November
1 cut in December by the 15th of the month
Grass cutting to take place only on the perimeter of wild areas on the circle (plus paths through the
middle) and on the island containing the Chapel to one mower width.
Raised graves - growth on raised graves to be kept below 30cm as part of the monthly grass cutting
schedule.
Garden of Rest - area to be cut/strimmed and grass blown off the memorial stones/tablets.
Hedge cutting - 1 cut per annum. To be cut on internal sides and tops only.
Shrubs and bushes (see plan provided) - to be trimmed/cut back tight once a year between September
November to form rounded shapes and to remove the year's growth.
Roadside dry stone wall bank - to be kept trimmed and tidy on top and both sides. Any shrubs or brambles
on the bank or overhanging the wall to be kept trimmed and cleared so as not to cause an obstruction to
the public footpath.
Pathways - to be kept clear of any up growing and overhanging vegetation. Weeds to be strimmed. All
debris to be blown off paths.
Itemised quote requested for annual maintenance of the Wild Areas on the circle and the Chapel - to be
cut back annually in late summer, cuttings left for up to two weeks for seed to drop and then cleared.
Winter leaves and debris from trees to be cleared before Easter and before Christmas.
Castle Meadow
Castle Meadow is shown on the enclosed map B and the hedge runs along Collins Road and Lower Collins
Road as highlighted in pink.
Hedge cutting - 1 cut per annum. To be cut on both sides and on top. In the area enclosed by allotments
only outside to be cut.
Grass Cutting - 2 cuts per annum of Castle Meadow to be carried out in June and October, with the
exception of the trial meadow area, to be marked by stakes and roped off prior to these cuts.
Term of contract
The initial contract will be for two years from 1st April 2027 to 31st March 2029.
If both parties are satisfied with the conduct of the contract during the first two years', the contract will
continue into subsequent years with a review after five years.
The Contractor is expected to provide and pay for their own tools, machinery, equipment, materials,
transport and support staff.
Either party shall have the right at any time to terminate this contract by giving not less than 3 months'
notice in writing to the other party.
Contract monitoring
The contractor will be required to co-operate in meeting with the Town Council's appointed officer to
review progress with the contract, and to promptly address any failure in service identified at those
meetings. Contract monitoring meetings will be held as required either on site at Totnes Cemetery or in
the Town Council offices.
Pricing and payment
The agreed cost of the contract, together with VAT (if applicable), will be paid in equal monthly payments
in arrears by the 30th day of the month immediately following the month in which the Services have been
performed.
03
Bid or no-bid?
Six questions before you commit a team. Under each one, what the register holds on it. The answers are yours.
Can I bid?
Open procedure: any interested supplier may submit a bid.
Documents in English.
Official source
Source: Find a Tender Service (UK Cabinet Office / Crown Commercial Service)
The buyer has too few awards of its own in this sector, so this is the range of the last 39 awards for Agricultural & forestry services in United Kingdom.
€9,517€770,585
Median award
€88,772
Middle half of past awards
€52,806 to €165,308
Find a Tender Service (UK Cabinet Office / Crown Commercial Service) publishes no value for this notice, so it has no mark on the scale. The official documents may state one.
Award values as published by the official sources. Use them as a guide, not a rule: scope, lots and duration differ between contracts.
Based on 51 awards with a linked company profile over the last 2 years.
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Market context
Find a Tender Service (UK Cabinet Office / Crown Commercial Service) publishes no value for this notice, so it cannot be placed among the open notices of its sector. The official documents may state one.