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Find a Tender Service (UK Cabinet Office / Crown Commercial Service) verified 1 month ago Modification

Event Services Framework at the National Portrait Gallery

Closed United Kingdom Hotel, restaurant & catering services

Buyer National Portrait Gallery

€8.9M estimated value · €8,924,508 · converted from GBP

Key facts

Closed
12:00 (UTC+1)
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Summary

Machine-generated summary

The National Portrait Gallery intends to establish a four-year Framework Agreement, with an option to extend by three months, for Event Services at its sites. The Framework has five lots: Catering, Floristry, Production, Furniture and Entertainment. The Gallery hosts around 150 out-of-hours events each year, including private views, fundraising dinners, receptions and venue hire events, and the new Weston Wing offers an additional events space. Suppliers placed on the Framework also form an Approved Supplier List used by external clients such as Corporate Members, Sponsors, Venue Hire Clients and Donors, who contract directly with suppliers. Inclusion on the Framework does not guarantee any minimum level of work, and estimated lot values may vary.

Timing

30 days from publication to deadline.

  1. Published
  2. Deadline
  3. Awarded pending

Description

The Gallery wishes to establish a Framework Agreement for the provision of Event Services for events, which will be held at the National Portrait Gallery (NPG) site(s). The Framework will consist of 5 lots, namely: Catering; Floristry; Production; Furniture; Entertainment Note that the values for each Lot are estimates only and actuals may vary; these estimates include spend by external clients as well as Gallery spend. Inclusion on the Framework does not guarantee any minimum level of work either directly for the National Portrait Gallery or for clients who choose from the Approved Supplier List. Inclusion on the Framework does not guarantee any minimum level of work either directly for the National Portrait Gallery or for clients who choose from the Approved Supplier List.  This framework will be for a four year period, with one option to extend for a three month period. The Gallery hosts approximately 150 'out of hours' events per year. This includes a number of internal events, corporate partner and sponsor bookings and private Venue Hires. Events range from internal private views, fundraising dinners, Director's receptions, supporters' events, and portrait unveilings to external Venue Hire receptions and dinners and the occasional product launch and fashion show. In addition to events in the Main Gallery, the Weston Wing provides a separate events offer in the new home for our Contemporary collection, offering a more intimate space for out of hours events. The Approved Supplier List covers events for external clients including Corporate Members and Sponsors, Venue Hire Clients and Donors. This spend does form part of the estimated Framework value, though any contracts awarded by external clients will be agreed by them directly, and shall be invoiced directly to the external client. Inclusion on the Approved Supplier List does not guarantee any minimum level of work - the decision on any award of contract is down to the external client. Commission at the rate of 10% is payable by the Supplier to the National Portrait Gallery on any contracts awarded from the Approved Supplier List.

Change history

Every time an official source republished this notice with different content. We watch every source we index, including regional copies of the same notice.

  1. Title
    Was: Event Services Framework at the National Gallery
    Now: Event Services Framework at the National Portrait Gallery
    Status
    Was: Open
    Now: Closed
    Scope and criteria
    The description was shortened. Re-read it before you bid.
  2. Title
    Was: Event Services Framework at the National Portrait Gallery
    Now: Event Services Framework at the National Gallery
    Status
    Was: Closed
    Now: Open
    Scope and criteria
    The description was expanded. Re-read it before you bid.
  3. Title
    Was: Event Services Framework at the National Portrait Gallery
    Now: Event Services Framework at the National Gallery
    Status
    Was: Closed
    Now: Open
    Scope and criteria
    The description was expanded. Re-read it before you bid.
  4. Title
    Was: Event Services Framework at the National Gallery
    Now: Event Services Framework at the National Portrait Gallery
    Status
    Was: Open
    Now: Closed
    Scope and criteria
    The description was shortened. Re-read it before you bid.

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Official source

Source: Find a Tender Service (UK Cabinet Office / Crown Commercial Service)

Always verify details on the official notice.

Last verified against Find a Tender Service (UK Cabinet Office / Crown Commercial Service) 1 month ago

Documents on Find a Tender Service (UK Cabinet Office / Crown Commercial Service) (English)

Market

Hotel, restaurant & catering services in United Kingdom

median open notice
€213,876
More figures

Market context

open now in Hotel, restaurant & catering services
1,215
median open notice
€213,876

Who wins in this market

Many suppliers

United Kingdom · Hotel, restaurant & catering services

different companies won awards here
35
of the awards went to the three most frequent winners
15%
buyers awarded contracts here
36

Based on 39 awards with a named winner over the last 3 years. Counted by award, not by value, because lot and framework amounts are not comparable. Concentrated means the three most frequent winners took 65% or more of the awards; many suppliers, under 35% with at least ten different winners.

The buyer in figures

National Portrait Gallery

The buyer

Full buyer profile

National Portrait Gallery

United Kingdom

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