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Event Services Framework at the National Gallery

Open Contract notice 31 days left
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Deadline 15 Oct. If it moves, an email when the register sees it. A correction: the same email. Your plan: decide by 1 Oct, questions by 1 Oct, draft by 8 Oct. Log in

  1. Published
  2. Today
  3. Deadline open for 31 days
  4. Awarded pending

Summary

Machine-generated summary

The National Portrait Gallery intends to establish a four-year Framework Agreement, with an option to extend by three months, for Event Services at its sites. The Framework has five lots: Catering, Floristry, Production, Furniture and Entertainment. The Gallery hosts around 150 out-of-hours events each year, including private views, fundraising dinners, receptions and venue hire events, and the new Weston Wing offers an additional events space. Suppliers placed on the Framework also form an Approved Supplier List used by external clients such as Corporate Members, Sponsors, Venue Hire Clients and Donors, who contract directly with suppliers. Inclusion on the Framework does not guarantee any minimum level of work, and estimated lot values may vary.

Description

The Gallery wishes to establish a Framework Agreement for the provision of Event Services for events, which will be held at the National Portrait Gallery (NPG) site(s). The Framework will consist of 5 lots, namely: Catering; Floristry; Production; Furniture; Entertainment Note that the values for each Lot are estimates only and actuals may vary; these estimates include spend by external clients as well as Gallery spend. Inclusion on the Framework does not guarantee any minimum level of work either directly for the National Portrait Gallery or for clients who choose from the Approved Supplier List. Inclusion on the Framework does not guarantee any minimum level of work either directly for the National Portrait Gallery or for clients who choose from the Approved Supplier List.  This framework will be for a four year period, with one option to extend for a three month period. The Gallery hosts approximately 150 'out of hours' events per year. This includes a number of internal events, corporate partner and sponsor bookings and private Venue Hires. Events range from internal private views, fundraising dinners, Director's receptions, supporters' events, and portrait unveilings to external Venue Hire receptions and dinners and the occasional product launch and fashion show. In addition to events in the Main Gallery, the Weston Wing provides a separate events offer in the new home for our Contemporary collection, offering a more intimate space for out of hours events. The Approved Supplier List covers events for external clients including Corporate Members and Sponsors, Venue Hire Clients and Donors. This spend does form part of the estimated Framework value, though any contracts awarded by external clients will be agreed by them directly, and shall be invoiced directly to the external client. Inclusion on the Approved Supplier List does not guarantee any minimum level of work - the decision on any award of contract is down to the external client. Commission at the rate of 10% is payable by the Supplier to the National Portrait Gallery on any contracts awarded from the Approved Supplier List.

Official source

Source: Find a Tender Service (UK Cabinet Office / Crown Commercial Service)

Always verify details on the official notice.

Last verified against Find a Tender Service (UK Cabinet Office / Crown Commercial Service) 50 minutes ago

Documents on Find a Tender Service (UK Cabinet Office / Crown Commercial Service) (English)

View the official notice

More from this buyer

Full buyer profile

This buyer has no award history in this sector yet. Usual winners, Hotel, restaurant & catering services - United Kingdom

Company Wins Total awarded Last win
Caterlink 1 €35.3M Jul 2026
COMPASS CONTRACT SERVICES (U.K.) LIMITED 1 €20.0M Aug 2026
GATHER & GATHER LIMITED 1 €2.9M Aug 2026
Calder Conferences 1 €561,075 Feb 2026
Insurance Claims Accommodation Bureau ICAB 1 €81,824 Aug 2026

Based on 13 awards with a linked company profile over the last 2 years.

Change history

Every time an official source republished this notice with different content. We watch every source we index, including regional copies of the same notice.

  1. Read before bidding
    • Title: "Event Services Framework at the National Portrait Gallery" to "Event Services Framework at the National Gallery"
    • Status: Now marked as Open
    • Scope and criteria: The description was expanded. Re-read it before you bid.
  2. Read before bidding
    • Title: "Event Services Framework at the National Gallery" to "Event Services Framework at the National Portrait Gallery"
    • Status: Now marked as Closed
    • Estimated value: Raised to €8,924,508 (+0%)
    • Scope and criteria: The description was shortened. Re-read it before you bid.
  3. Read before bidding
    • Title: "Event Services Framework at the National Portrait Gallery" to "Event Services Framework at the National Gallery"
    • Status: Now marked as Open
    • Scope and criteria: The description was expanded. Re-read it before you bid.
  4. Read before bidding
    • Title: "Event Services Framework at the National Gallery" to "Event Services Framework at the National Portrait Gallery"
    • Status: Now marked as Closed
    • Scope and criteria: The description was shortened. Re-read it before you bid.

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Market context

Avg. open tender · Hotel, restaurant & catering services
€8,762,554
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31 days left

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