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Find a Tender Service (UK Cabinet Office / Crown Commercial Service) verified 22 minutes ago Contract notice

WIRELESS CONFERENCE AND HYBRID MEETING SYSTEM

Open United Kingdom Office & computing machinery

Buyer Ryde Town Council

43 days left

Key facts

Closes
14:00 (UTC)
Estimated value
€17,721
converted from GBP
Procedure
Open procedure
  1. Published
  2. Today
  3. Deadline open for 43 days
  4. Awarded pending

Bidding window

43 days from publication to deadline

Longer than usual

Notices of this kind (United Kingdom, open procedure, below the EU threshold) give a median of 26 days, half of them between 19 and 31 days, based on 2,174 notices of the last two years.

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Summary

Machine-generated summary

Ryde Town Council is seeking quotes for the supply, installation, commissioning and support of a wireless conference system for its Council Chamber. The system must serve 18 meeting participants, with shared microphones (one between two) acceptable if more cost effective. It must wirelessly cast proceedings to a public loudspeaker, support hybrid meetings with remote participants on Zoom, YouTube and Microsoft Teams, allow additional units to be added later, and work with hearing loops. Operation must be simple and intuitive with no technical knowledge needed, staff must run meetings via laptops, and the system must remain stable once a meeting starts. Meetings are live streamed on YouTube. Brand is open, but compatibility with existing IT equipment is required.

Description

Ryde Town Council invites you to quote for a wireless conference system for its Council Chamber. You will supply, install, commission and support it. The Council has no preference over brand but the system will need to be compatible with our existing IT equipment. This specification details what the system must do. The Council is open to any solution that works in the way it needs. The Council welcomes quotes from all relevant manufacturers and suppliers. The system must be simple and intuitive to operate from start-up, with no technical knowledge required. Council staff must be able to set up and run meetings confidently using clear, straightforward controls. The system must be quick and easy to set up and must not need continual adjustment. Council staff cannot adjust or operate the system once a meeting has started. It must be compatible with live streaming, as the Council streams its meetings on YouTube. Please note that Councillors do not generally attend meetings with laptops or tablets therefore, a laptop or tablet based microphone system would not be suitable. Staff do have laptops available for system operation. The system requirements in brief • A wireless conference system to accommodate 18 people taking part in a meeting. Councillors have shared microphones in the past (one between two) and are happy to continue doing so if it is more cost effective. • Wireless casting of the meeting to a loudspeaker the public can hear. • Compatibility with hybrid meetings, with remote participants or observers on Zoom, YouTube and Microsoft Teams. • Room to add additional units later. • Compatibility with hearing loops. Full details of the specification can be found in the tender documentation.

Bid or no-bid?

Six questions before you commit a team. Under each one, what the register holds on it. The answers are yours.

  1. In your favour:

    Do we meet every eligibility criterion?

    Open procedure: any interested supplier may submit a bid.

  2. Your call:

    Can we deliver this with the team we have?

    Estimated at €17,721.

  3. Your call:

    Do we have two comparable references?

    Comparable work is in Office & computing machinery.

  4. In your favour:

    Is the deadline realistic for a proper offer?

    43 days left, 32 of them working days.

  5. Your call:

    Is there a margin at the likely winning price?

    In this country this kind of contract is usually awarded for between €72,718 and €506,949.

  6. Your call:

    Do we know this buyer?

    The register holds nothing on this. The official documents will.

Can I bid?

  • Open procedure: any interested supplier may submit a bid.
  • Documents in English.

Official source

Source: Find a Tender Service (UK Cabinet Office / Crown Commercial Service)

Always verify details on the official notice.

Report an error in this notice

Last verified against Find a Tender Service (UK Cabinet Office / Crown Commercial Service) 22 minutes ago

Documents on Find a Tender Service (UK Cabinet Office / Crown Commercial Service) (English)

View the official notice

What this market pays

The buyer has too few awards of its own in this sector, so this is the range of the last 181 awards for Office & computing machinery in United Kingdom.

This notice
€17,721
Median award
€177,211
Middle half of past awards
€72,718 to €506,949

The estimate is smaller than three in four past awards.

Award values as published by the official sources. Use them as a guide, not a rule: scope, lots and duration differ between contracts.

The buyer

Full buyer profile

Ryde Town Council

United Kingdom

This buyer has no award history in this sector yet. Usual winners, Office & computing machinery - United Kingdom

Company Wins Total awarded Last win
HP Inc UK Limited 23 €6.9M Sep 2026
XMA Limited 12 €16.2M Sep 2026
DELL CORPORATION LIMITED 12 €3.5M Sep 2026
SOFTCAT PLC 7 €8.4M Sep 2026
COMPUTACENTER (UK) LIMITED 7 €5.0M Aug 2026

Based on 211 awards with a linked company profile over the last 2 years.

2 open tenders right now

Market context

Larger than 15% of the open notices in Office & computing machinery across Europe.

open now in Office & computing machinery
3,868
median open notice
€184,921

Who wins in this market

Many suppliers

United Kingdom · Office & computing machinery

different companies won awards here
105
of the awards went to the three most frequent winners
22%
buyers awarded contracts here
146

Based on 209 awards with a named winner over the last 3 years. Counted by award, not by value, because lot and framework amounts are not comparable. Concentrated means the three most frequent winners took 65% or more of the awards; many suppliers, under 35% with at least ten different winners.

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