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Find a Tender Service (UK Cabinet Office / Crown Commercial Service) verified 2 days ago Prior information notice

Westcountry Schools Trust - CAFM System

Upcoming United Kingdom Software & IT systems

Buyer Westcountry Schools Trust

€408,316 estimated value · converted from GBP

Key facts

Published
  1. Published

Find a Tender Service (UK Cabinet Office / Crown Commercial Service) does not publish a closing date for this notice. See the official notice

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Summary

Machine-generated summary

Westcountry Schools Trust (WeST), operating 31 schools with around 15,000 pupils and 2,300 staff across 23 primary and 8 secondary buildings, invites suppliers to deliver a computer-aided facilities management (CAFM) system, either a single platform or a demonstrably integrated solution. Scope covers compliance management for fire, water hygiene and legionella, asbestos, electrical condition, gas, radon, emergency lighting, lifts and playground equipment, with records, schedules and audit history; a hierarchical asset register with planned and reactive maintenance, work orders and mobile working; financial and capital planning including budget attribution and replacement forecasting; and dashboards and reporting. Availability around 99.5% monthly is envisaged, with prioritised support, service credits and acceptance-based implementation payments.

Description

WeST operates 31 schools serving approximately 15,000 pupils and employing approximately 2,300 staff. The estate comprises 23 primary schools and 8 Secondary schools, the largest of which serves approximately 2,500 pupils. Buildings are mixed in age, construction and condition. The aim is to achieve a coherent service operating through one principal interface and authoritative asset hierarchy. Current thinking is that this may be through a single platform or demonstrably integrated solution covering the following requirements: • Compliance: records, recurring schedules, evidence, audit history, alerts and remediation across fire, water hygiene and legionella, asbestos, electrical condition, gas, radon, emergency lighting, lifts and playground equipment. • Assets and maintenance: hierarchical asset register, condition and lifecycle data, planned maintenance, reactive requests, work orders, mobile working and contractor workflows. • Financial and capital planning: budget and purchase-order attribution, expenditure reporting and forecasting, DfE condition-data import, replacement forecasting and structured export. • Reporting: Trust-, school- and asset-level dashboards, drill-down, configurable reports and governance-ready outputs. The solution should support demonstrable compliance assurance; complete evidence and audit retention; end-to-end maintenance and contractor workflows; expenditure traceability; maintenance and replacement forecasting; self-service reporting; mobile working; scalability; and secure data portability. WeST is considering at least 99.5% monthly availability, prioritised support targets, service credits for material failure and acceptance-based implementation payments. Feedback is invited on proportionality and market practice.

Official source

Source: Find a Tender Service (UK Cabinet Office / Crown Commercial Service)

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Last verified against Find a Tender Service (UK Cabinet Office / Crown Commercial Service) 2 days ago

Documents on Find a Tender Service (UK Cabinet Office / Crown Commercial Service) (English)

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The buyer

Full buyer profile

Westcountry Schools Trust

United Kingdom

This buyer has no award history in this sector yet. Usual winners, Software & IT systems - United Kingdom

Company Wins Total awarded Last win
SOFTCAT PLC 71 €56.6M Sep 2026
COMPUTACENTER (UK) LIMITED 49 €9.1M Sep 2026
Computacenter 30 €16.5M Sep 2026
Civica UK Limited 28 €8.5M Oct 2026
PHOENIX SOFTWARE LIMITED 26 €85.2M Sep 2026

Based on 1005 awards with a linked company profile over the last 2 years.

Market context

open now in Software & IT systems
3,164
median open notice
€545,827

Who wins in this market

Many suppliers

United Kingdom · Software & IT systems

different companies won awards here
523
of the awards went to the three most frequent winners
15%
buyers awarded contracts here
372

Based on 1,005 awards with a named winner over the last 3 years. Counted by award, not by value, because lot and framework amounts are not comparable. Concentrated means the three most frequent winners took 65% or more of the awards; many suppliers, under 35% with at least ten different winners.

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