Skip to content
Aperlena
Language:

Christmas Light Trail for Sir Harold Hillier Gardens

Upcoming Prior information notice No deadline published
Watch this tender

We email you if the deadline moves or a correction is published. Free. Log in

Summary

Machine-generated summary

Sir Harold Hillier Gardens, a charitable arboretum near Romsey in Hampshire overseen by Hampshire County Council as trustee, is seeking a provider to design and deliver an annual ticketed outdoor Christmas light trail. The event runs for six weeks each year between the end of November and the beginning of January, with a visitor growth target of 90,000. The provider handles trail design, lighting, e-ticketing, marketing, staffing, parking, stewarding, security and health and safety, respecting the Grade II listed landscape. The contract will last 10 years, replacing the current contract expiring 15 January 2027. Value and bid deadline are not stated in the notice.

Description

Sir Harold Hillier Gardens (SHHG) is a nationally significant arboretum located near Romsey, Hampshire, comprising approximately 180 acres and housing one of the most comprehensive collections of hardy trees and shrubs in the UK. The Gardens are operated as a registered charitable trust, with Hampshire County Council acting as trustee and retaining responsibility for strategic oversight and governance. Since 2021, SHHG has hosted an annual outdoor illuminated light trail with the aim of reaching a wider audience to support its charitable aims and sustained growth. The event has been successful over the past four years, with year-on-year growth in both visitor numbers and light trail ticket sales. The existing contract for delivery of the light trail expires on 15 January 2027. Given the success of the light trail, SHHG is seeking a provider to continue delivering an annual high-quality outdoor illuminated light trail for public sale that shall be ticketed for the duration of 6 weeks, between the end of November and the beginning of January. The appointed provider will be expected to design and deliver an exciting and immersive visitor experience that showcases the Gardens during evening hours, supports continued growth in visitor numbers towards a target of 90,000 visitors, and aligns with the Gardens’ charitable aims. The Council intends to enter into a contract for a total duration of 10 years. The service must be delivered in a manner that respects the sensitivities of a Grade II listed landscape and ensures a safe, accessible, and inclusive visitor experience. The provider will be responsible for all aspects of event delivery, including light trail design, lighting installation, e-ticketing, marketing, and event management. Management of the event will include provision of all required staffing and logistics necessary to deliver the trail, sourcing additional car parking if required, stewarding, security, and health and safety compliance. The provider will also be expected to provide catering facilities at the outset of the contract. A collaborative partnership approach will be required, with the successful provider working closely with SHHG to ensure the event aligns with the Gardens’ identity, charitable objectives and its position as part of Hampshire County Council. The Council will charge the provider a fee of £125,000.00 per annum for use of the Council’s premises for performance of the Services, payable in instalments. In addition, there will be an additional fee payable against all income generating ticket sales above 75,000 visitors, calculated on the basis of the per-ticket rate proposed by the provider in its tender submission.

Official source

Source: Find a Tender Service (UK Cabinet Office / Crown Commercial Service)

Always verify details on the official notice.

Last verified against Find a Tender Service (UK Cabinet Office / Crown Commercial Service) 1 month ago

Documents on Find a Tender Service (UK Cabinet Office / Crown Commercial Service) (English)

View the official notice

More from this buyer

Full buyer profile

3 open tenders right now

Who usually wins this buyer's contracts in this sector

Company Wins Total awarded Last win
TLT LLP 1 €4.5M Sep 2026
BURGES SALMON LLP 1 €527,191 Jul 2026

Based on 2 awards with a linked company profile over the last 5 years.

Similar tenders

1

day left

Security Services

United Kingdom Business services Tendring District Council

€210,650

est. value

Market context

Avg. open tender · Business services
€10,416,456
6,411 open across Europe right now 68% above sector average
Buyer track record on Aperlena
182 notices tracked · 171 awarded
€132,758,942 in awarded contracts

Never miss a tender like this

236 new notices in Business services in United Kingdom in the last 7 days. Get an email when new ones appear. Free.

Set up my alert
Source

Keyboard shortcuts

Read a list without reaching for the mouse. The shortcuts stay quiet while you type in a field.

j
Next result
k
Previous result
Enter
Open the result
n
Next page
p
Previous page
c
Compare this result
s
Shortlist this result
/
Jump to the search box
?
Show these shortcuts
Esc
Close