Skip to content
Aperlena
Language:

Invitation to submit a proposal for human resources information system (HRIS) and fully managed payroll service

Closed Modification
Watch this tender

Bidding is closed. An award or a correction on this notice: an email when the register sees it. Log in

  1. Published
  2. Deadline open for 3 days
  3. Awarded pending

Summary

Machine-generated summary

Vanguard Learning Trust, a multi-academy trust in the UK, is seeking a supplier to provide a cloud-based human resources information system (HRIS) and a fully managed payroll service for approximately 615 employees across 6 schools and a central team. The solution must provide a single source of truth for employee data, absence and attendance management, time and expenses, organisation structure, employee and manager self-service, people analytics, fully managed payroll and pensions, and secure UK-based hosting with GDPR compliance. The provider must handle all third-party submissions, including HMRC, pensions and statutory bodies. The estimated value and submission deadline are not specified in the notice. Qualified suppliers may tender in response to this invitation.

Description

Vanguard Learning Trust invites qualified suppliers to tender for the provision of a cloud-based human resources information system (HRIS) and a fully managed payroll service to support approximately 615 employees across 6 schools and a central Trust team. The solution must deliver secure, efficient HR and payroll processes, ensure statutory compliance with UK employment, pensions and HMRC regulations, and provide high-quality support to both Trust leaders and school-based staff. Objectives The Trust aims to procure a combined HRIS and payroll solution that: Provides a single source of truth for employee data across all schools and the Trust's central team. Reduces administrative workloads and manual processing. Ensures accurate, timely payroll with all third-party submissions completed by the provider, including HMRC, pension providers, and statutory bodies. Supports workforce planning, reporting, and strategic oversight at Trust level. Offers excellent employee and manager self-service. Ensures data security, GDPR compliance, and UK-based hosting. Scope of software and services The software will include: General HR system of record (SoR) Absence and attendance management functionality, which will link to occupational sickness scheme requirements Time and expenses (the functionality for employees to log additional hours and expenses, which would only be approved at managerial level) Organisation structure Employee Self Service Manager Self Service People Analytics A fully managed payroll and pension service The Trust would not be procuring the functionality below in the first instance but may consider doing at a later date. These are, therefore, 'desirable' rather than 'essential': Integrated applicant tracking and onboarding functionality Performance management and appraisal functionality Case management functionality The service provision will include: Fully managed payroll services Fully managed pensions services Solution hosting Requirements Our requirements (functional and non-functional) have been listed and are provided in an Excel sheet along with this document. Supplier Responses Suppliers are requested to complete the supplier response columns within the requirements document and to provide a commercial proposal using the template in the attached sheet. Additionally, please provide a high level project plan to demonstrate the timescales that your solution could be deployed in and a copy of your customer support service-level agreement (SLA). Finally, short-listed providers will be required to complete the Trust's data protection impact assessment (DPIA).

Official source

Source: Find a Tender Service (UK Cabinet Office / Crown Commercial Service)

Always verify details on the official notice.

Last verified against Find a Tender Service (UK Cabinet Office / Crown Commercial Service) 1 week ago

Documents on Find a Tender Service (UK Cabinet Office / Crown Commercial Service) (English)

View the official notice

Change history

Every time an official source republished this notice with different content. We watch every source we index, including regional copies of the same notice.

  1. Read before bidding
    • Status: Now marked as Closed
    • Scope and criteria: The description was shortened. Re-read it before you bid.

Follow this tender and we email you the moment it changes. Create account

Similar tenders

Market context

Avg. open tender · Business services
€19,002,329
6,626 open across Europe right now
Buyer track record on Aperlena
1 notices tracked · 0 awarded

Never miss a tender like this

867 new notices in Business services in United Kingdom in the last 7 days. Get an email when new ones appear. Free.

Set up my alert
Source

Keyboard shortcuts

Read a list without reaching for the mouse. The shortcuts stay quiet while you type in a field.

j
Next result
k
Previous result
Enter
Open the result
n
Next page
p
Previous page
c
Compare this result
s
Shortlist this result
/
Jump to the search box
?
Show these shortcuts
Esc
Close