Skip to content
Aperlena
Free alerts

TED - Tenders Electronic Daily (Publications Office of the EU) verified 3 hours ago Contract notice

Germany - Provision of software - Procurement of a document management system (DMS)

Original Deutschland - Bereitstellung von Software - Beschaffung eines Dokumentenmanagementsystems (DMS)

Open Germany Oberbayern IT services

Buyer Gemeinde Vaterstetten

36 days left

Key facts

Closes
10:00 (UTC+1)
Procedure
Open procedure
  1. Published
  2. Today
  3. Deadline open for 35 days
  4. Awarded pending

Bidding window

35 days from publication to deadline

Usual length

Notices of this kind (Germany, open procedure, above the EU threshold) give a median of 31 days, half of them between 28 and 34 days, based on 83,869 notices of the last two years.

This buyer usually gives 38 days (median of its last 14 calls for tender).

View the official notice Watch this tender
Add to calendar

If the deadline moves or the notice is corrected, we email you. Log in

Summary

Machine-generated summary

The municipality of Vaterstetten in the Ebersberg district of Upper Bavaria is procuring a cloud-based document management system (DMS) with an electronic file (E-Akte) as software-as-a-service for organisation-wide case processing. The scope covers provision, configuration and customisation of the DMS, migration of existing data, training and documentation, formal acceptance of the one-off implementation services, and ongoing operation including maintenance, support and service. The administration currently manages records partly on paper, mostly in file-based storage on network drives and in specialist applications, with annual document growth averaging around 15 percent. The municipality employs around 200 staff and handles tasks such as building permits, heritage protection and local waste disposal.

Description

Auftraggeberin ist die Gemeinde Vaterstetten im Landkreis Ebersberg im Regierungsbezirk Oberbayern (https://vaterstetten.de). Mit über 25.000 Einwohnern ist Vaterstetten die zweitgrößte Gemeinde in Bayern, die weder Stadt noch Markt ist. Aufgrund der Einwohnerzahl zählt sie seit 2001 zu den sogenannten leistungsfähigen kreisangehörigen Gemeinden. Sie übernimmt daher Aufgaben des Landkreises wie etwa bei der Bearbeitung von Baugenehmigungen als Untere Bauaufsichtsbehörde, beim Denkmalschutz als Untere Denkmalschutzbehörde sowie bei der Abfallentsorgung auf dem Gemeindegebiet. Die Gemeindeverwaltung hat zusammen mit Baubetriebs- und Wertstoffhöfen sowie schulischen Liegenschaften eine Personalstärke von etwa 200 Beschäftigten. Die Verwaltung führt ihr Schriftgut teils papiergebunden, großteils aber in dateibasierten Ablagen (Netzlaufwerken) und in den jeweiligen Fachverfahren. Der Bayerische Einheitsaktenplan wird derzeit nur teilweise befolgt. Der jährliche Dokumentenzuwachs beträgt durchschnittlich etwa 15 %. Geplant ist die Einführung eines einheitlichen, medienbruchfreien Dokumentenmanagementsystems (DMS) mit elektronischer Akte (E-Akte) für die verwaltungsweite Vorgangsbearbeitung. Gegenstand der Leistung sind die cloud-basierte Überlassung (Software-as-a-Service, SaaS) des DMS, dessen Bereitstellung, Konfiguration und Anpassung, die Migration vorhandener Daten, Schulung und Dokumentation, die förmliche Abnahme der einmaligen Einführungsleistungen sowie der laufende Betrieb einschließlich Pflege, Support und Service.

Bid or no-bid?

Six questions before you commit a team. Under each one, what the register holds on it. The answers are yours.

  1. In your favour:

    Do we meet every eligibility criterion?

    Open procedure: any interested supplier may submit a bid.

    Above the EU threshold: open to companies from any EU country.

  2. Your call:

    Can we deliver this with the team we have?

    The register holds nothing on this. The official documents will.

  3. Your call:

    Do we have two comparable references?

    Comparable work is in IT services.

  4. In your favour:

    Is the deadline realistic for a proper offer?

    36 days left, 26 of them working days.

  5. Your call:

    Is there a margin at the likely winning price?

    In this country this kind of contract is usually awarded for between €249,895 and €1.2M.

  6. Your call:

    Do we know this buyer?

    The buyer has 29 notices in the register and no pattern of winners yet.

Can I bid?

  • Open procedure: any interested supplier may submit a bid. Above the EU threshold: open to companies from any EU country.
  • The notice is written in German.
  • Certificates from another EU country? Check the equivalents on eCertis

Official source

Source: TED - Tenders Electronic Daily (Publications Office of the EU)

Always verify details on the official notice.

Report an error in this notice

Last verified against TED - Tenders Electronic Daily (Publications Office of the EU) 3 hours ago

View the official notice

What this market pays

The buyer has too few awards of its own in this sector, so this is the range of the last 775 awards for IT services in Germany.

Median award
€492,288
Middle half of past awards
€249,895 to €1.2M

TED - Tenders Electronic Daily (Publications Office of the EU) publishes no value for this notice, so it has no mark on the scale. The official documents may state one.

Award values as published by the official sources. Use them as a guide, not a rule: scope, lots and duration differ between contracts.

The buyer

Full buyer profile

Gemeinde Vaterstetten

Germany

notices in the register
29
awards
13
awarded in total
€1.5M

Who wins its contracts

Many suppliers
different companies won its awards
12
of the awards went to the three most frequent winners
25%
of its calls state an estimated value
0%

Based on 12 awards with a named winner over the last 3 years. Counted by award, not by value, because lot and framework amounts are not comparable. Concentrated means the three most frequent winners took 65% or more of the awards; many suppliers, under 35% with at least ten different winners.

Competition

tenders per lot on average (open and restricted procedures)
5.0
of those lots received a single tender
24%
of the awards went to companies based in another country
0%

As the official award notices state them, over the last 3 years. Tenders per lot count open and restricted procedures only: in a negotiated procedure or a direct award a single tender is the procedure itself. The country is the one the notice gives for the winner.

This buyer has no award history in this sector yet. Usual winners, IT services - Germany

Company Wins Total awarded Last win
Telekom Deutschland GmbH 53 €213.8M Sep 2026
SoftwareONE Deutschland GmbH 25 €4.8M Jul 2026
SVA System Vertrieb Alexander GmbH 23 €5.0M Oct 2026
adesso SE 23 €1.1M Aug 2026
SAP Deutschland SE & Co. KG 20 €20.6M Oct 2026

Based on 2550 awards with a linked company profile over the last 2 years.

2 open tenders right now

Market context

TED - Tenders Electronic Daily (Publications Office of the EU) publishes no value for this notice, so it cannot be placed among the open notices of its sector. The official documents may state one.

open now in IT services
7,165
median open notice
€887,193

Who wins in this market

Many suppliers

Germany · IT services

different companies won awards here
1,657
of the awards went to the three most frequent winners
4%
buyers awarded contracts here
1,055

Based on 2,550 awards with a named winner over the last 3 years. Counted by award, not by value, because lot and framework amounts are not comparable. Concentrated means the three most frequent winners took 65% or more of the awards; many suppliers, under 35% with at least ten different winners.

Competition

tenders per lot on average (open and restricted procedures)
8.6
of those lots received a single tender
18%
of the awards went to companies based in another country
5%
of the tenders came from another country
3%

As the official award notices state them, over the last 3 years. Tenders per lot count open and restricted procedures only: in a negotiated procedure or a direct award a single tender is the procedure itself. The country is the one the notice gives for the winner.

Similar tenders

Open now

Awarded before

Never miss a tender like this

2,777 new notices in IT services in Germany in the last 7 days. Get an email when new ones appear. Free.

Set up my alert

36 days left

Open notice

Keyboard shortcuts

Read a list without reaching for the mouse. The shortcuts stay quiet while you type in a field.

j
Next result
k
Previous result
Enter
Open the result
n
Next page
p
Previous page
c
Compare this result
s
Shortlist this result
o
Open the result in a new tab
x
Set this result aside
/
Search from any page
Ctrl K
Search from any page
?
Show these shortcuts
Esc
Close

Start from a question

Browse by sector

Index

Close
Log in

Language