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003271 - Online Disclosure and Barring Service (DBS) application provider

Open Contract notice

Key facts

Closes in
30 days
Estimated value
€1,453,725 converted from GBP
Where
United Kingdom
Procedure
Open procedure Anyone may submit a bid, in one step, with no pre-selection. Full entry
CPV code The EU's common vocabulary for what is being bought: an eight-digit code every notice carries. Full entry
48000000 Software package and information systems
Original language
English
Source
via Find a Tender Service (UK Cabinet Office / Crown Commercial Service), verified 3 days ago
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  1. Published
  2. Today
  3. Deadline open for 34 days
  4. Awarded pending

The Aperlena Verdict

Open race

No supplier dominates: 4 different companies have won the last 4 comparable contracts from this buyer over 5 years. This is a genuinely open race.

Expected final price vs the published estimate
0%

Based on 4 comparable awards by this buyer in this sector over 5 years. Every verdict is recorded before the outcome and graded against the award notice. How we score ourselves.

Summary

Machine-generated summary

Derby City Council (DCC) is procuring the services of a DBS umbrella registered body to support its disclosure and barring checks. The provider will supply an electronic administration platform, an E-Bulk System, for submitting DBS application forms and for making check results visible to users within DCC. The Council carries out DBS checks on employees in designated posts, plus checks for carers, fostering, adoption, taxi drivers, volunteers and maintained schools, and rechecks employees every five years. Around 5,000 DBS applications are expected per year, though volumes may fluctuate due to organisational change, renewals and national changes to eligibility criteria, with applications not spread uniformly over time.

Description

DCC undertakes DBS checks on all employees in posts identified as requiring a DBS check in accordance with the DBS eligibility criteria; plus DBS checks for carers, fostering, adoption, taxi drivers, volunteers and maintained schools, amongst others. Checks ensure full compliance with recruitment processes, as well as statutory requirements. The Council also operates a rechecking process for employees, currently set at 5 years. We are seeking to formally procure the services of a DBS umbrella registered body, who will provide an electronic administration platform for the submission of DBS application forms and for the subsequent check results to be visible to users within DCC (E-Bulk System). We anticipate a requirement to process approximately 5,000 DBS applications per year for the Council. However, it should be noted that the number of applications processed may be subject to fluctuation due to organisational change, renewals required and policy decisions arising from national changes to disclosure and barring eligibility criteria. For avoidance of doubt, the spread of applications will not be uniform across any period.

Can I bid?

  • Open procedure: any interested supplier may submit a bid.
  • Documents in English.

Official source

Source: Find a Tender Service (UK Cabinet Office / Crown Commercial Service)

Always verify details on the official notice.

Report an error in this notice

Last verified against Find a Tender Service (UK Cabinet Office / Crown Commercial Service) 3 days ago

Documents on Find a Tender Service (UK Cabinet Office / Crown Commercial Service) (English)

More from this buyer

Full buyer profile

9 open tenders right now

Who usually wins this buyer's contracts in this sector

Company Wins Total awarded Last win
The Skills Network 1 €80,595 Jul 2026
Inform Holdings Ltd 1 €60,417 Jun 2026
Civica UK Limited 1 €11,736 Jul 2026
SOFTCAT PLC 1 n/a May 2026

Based on 4 awards with a linked company profile over the last 5 years.

What this buyer has paid before

Based on 3 comparable contracts this buyer awarded in this sector over the last 4 years.

Lower quartile
€36,077
Median award
€60,417
Upper quartile
€70,506

This tender is estimated 2306.2% above that median

Most recent awards

Award values as published by the official sources. Use them as a guide, not a rule: scope, lots and duration differ between contracts.

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Market context

Avg. open tender · Software & IT systems
€48,454,081
2,621 open across Europe right now 97% below sector average
Buyer track record on Aperlena
85 notices tracked · 63 awarded
€1,061,716 in awarded contracts

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