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EU Funding and Tenders Portal (SEDIA) - EU institutions verified 4 hours ago Prior information notice

Blue Book traineeship - Welcome Conference External Venue Hire

Upcoming Belgium Business services

Buyer European Commission, DG HR - Human Resources and Security

15 days left

Key facts

Closes
23:59 (UTC+1)
Procedure
Negotiated procedure
  1. Published
  2. Deadline open for 16 days
  3. Awarded pending

Bidding window

16 days from publication to deadline

Usual length

Notices of this kind (Belgium, negotiated procedure, below the EU threshold) give a median of 15 days, half of them between 14 and 21 days, based on 865 notices of the last two years.

This buyer usually gives 27 days (median of its last 12 calls for tender).

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Description

The European Commission, Directorate-General for Human Resources and Security (DG HR), intends to launch a middle-value negotiated procurement procedure for the provision of an external venue and related services for approximately six trainees’ Welcome Conferences over the period 2027-2029, with a maximum contract value of EUR 135,000. The venue must be located in Brussels, within a 2.5 km radius of the Berlaymont building, and accommodate at least 900 participants seated in a single room, while meeting the applicable technical, accessibility, safety, security and logistical requirements. Suitable candidates will be invited to submit a tender in accordance with the applicable procurement rules.

Bid or no-bid?

Six questions before you commit a team. Under each one, what the register holds on it. The answers are yours.

  1. Check this first:

    Do we meet every eligibility criterion?

    Negotiated procedure: the buyer negotiates the terms with the suppliers it admits.

  2. Your call:

    Can we deliver this with the team we have?

    The register holds nothing on this. The official documents will.

  3. Your call:

    Do we have two comparable references?

    Comparable work is in Business services.

  4. In your favour:

    Is the deadline realistic for a proper offer?

    15 days left.

  5. Your call:

    Is there a margin at the likely winning price?

    The register holds nothing on this. The official documents will.

  6. Your call:

    Do we know this buyer?

    The buyer has 22 notices in the register and no pattern of winners yet.

Can I bid?

Official source

Source: EU Funding and Tenders Portal (SEDIA) - EU institutions

Always verify details on the official notice.

Report an error in this notice

Last verified against EU Funding and Tenders Portal (SEDIA) - EU institutions 4 hours ago

European Commission, DG HR - Human Resources and Security

Belgium

notices in the register
22
awards
7

Who wins its contracts

of its calls state an estimated value
8%

One dot per award, on the day it was signed, sized by its value. A ring is an award with no published value.

This buyer has no award history in this sector yet. Usual winners, Business services - Belgium

Company Wins Total awarded Last win
PROTECTION UNIT 6 €35.3M Sep 2026
G4S SECURE SOLUTIONS 5 €4.5M May 2026
SWECO 5 €1.1M Aug 2026
BHS.MEDIA 4 €519,481 Sep 2026
PROTECTION UNIT; G4S SECURE SOLUTIONS 3 €37.4M Sep 2026

Based on 602 awards with a linked company profile over the last 2 years.

Market context

open now in Business services
4,398
median open notice
€221,020

Who wins in this market

Many suppliers

Belgium · Business services

different companies won awards here
525
of the awards went to the three most frequent winners
3%
buyers awarded contracts here
312

Based on 602 awards with a named winner over the last 3 years. Counted by award, not by value, because lot and framework amounts are not comparable. Concentrated means the three most frequent winners took 65% or more of the awards; many suppliers, under 35% with at least ten different winners.

Competition

tenders per lot on average (open and restricted procedures)
4.8
of those lots received a single tender
12%
of the awards went to companies based in another country
15%
of the tenders came from another country
72%

As the official award notices state them, over the last 3 years. Tenders per lot count open and restricted procedures only: in a negotiated procedure or a direct award a single tender is the procedure itself. The country is the one the notice gives for the winner.

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15 days left

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