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TED - Tenders Electronic Daily (Publications Office of the EU) verified 1 week ago Contract notice

Belgium - Business services: legal, marketing, consulting, printing and security - Framework agreement for processing patient invoices

Original België - Zakelijke dienstverlening: juridisch, marketing, consulting, drukkerij en beveiliging - Raamovereenkomst voor het verwerken van patiëntenfacturen

Closed Belgium Prov. Oost-Vlaanderen Business services

Buyer VITAZ vzw

Key facts

Published
Procedure
Negotiated procedure
  1. Published
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Summary

Machine-generated summary

Vitaz vzw and the O.L.Vrouw Van Troost hospital in Belgium wish to appoint an external partner for one year, with three possible one-year extensions, to print, prepare for posting and send patient invoices, including Model D documents and reminders. Services include processing GRI and/or CSV files into PDF invoices, colour printing of invoices, reminders and Model D summary statements, electronic and postal dispatch grouped and enveloped per patient, payment options via QR code, secure URL or bank transfer, digital archiving, digital reporting with timestamping, a user interface for looking up invoices and payment data, handling of e-mail bounces and returned post, and API integration for payment follow-up. Indicative volumes are given for Vitaz vzw.

Description

Vitaz vzw en het ziekenhuis O.L.Vrouw Van Troost wensen voor een periode van 1 jaar, met 3 eventuele verlengingen van 1 jaar, een externe partner aan te stellen voor het drukken, postklaar maken en verzenden van patiëntfacturen met eventueel Model D-documenten en rappels. Te leveren diensten 1. Verwerking & aanmaken PDF ‘s van facturen • Aanlevering door opdrachtgever van GRI- en/of CSV-bestanden. • Creatie van PDF facturen. • Printen van facturen en herinneringen in kleurprint. • Printen van verzamelgetuigschriften Model D. 2. Verzending van documenten • Elektronische verzending van facturen en rappels naar patiënten. • Postverzending van facturen met begeleidende brief en eventueel model D documenten en rappels. • De verschillende documenten moeten per patiënt gegroepeerd, gesorteerd en geënveloppeerd worden. • Verzendwijze wordt gestuurd volgens de workflow bepaald door de opdrachtgever. • Mogelijkheid om door de opdrachtgever gespecificeerde hard copy facturen en verzamelgetuigschriften model D naar opdrachtgever sturen of afzonderlijk te houden in de user interface voor verdere verwerking. • Opt-in mogelijkheid voorzien bij betaling om over te schakelen naar e-mail verzending. 3. Betaling (elektronisch en manueel) • Mogelijkheid voorzien om zowel via elektronische weg (QR-code of via beveiligde URL) als een klassieke overschrijving te kunnen uitvoeren. 4. Archivering & beschikbaarstelling • Digitale archivering van patiëntfacturen. Rapportering, opvolging & interface 1. Digitale rapportering • Aantal verzonden mails en brieven. • Patiëntnummer, factuurnummer en verzendwijze. • Timestamping van alle verzonden documenten. 2. User interface • Opzoeken van facturen en betaalgegevens op basis van: o patiëntnaam o patiëntnummer o rijksregisternummer o factuurnummer • Inzage in verzonden documenten en status. • Verwerking van e-mailbounces en retour post. 3. Betalingsopvolging • Integratie via API koppeling voor opvolging van betalingen. Volumes Vitaz vzw (indicatief) • 600.000 facturen/jaar • 120.000 rappels/jaar • 1/3 tot 1/2 van de verzending gebeurt via e mail • 8.500 Model D formulieren/jaar Volumes O.L. Vrouw Van Troost (indicatief) • 435.000 facturen / jaar • 77.200 rappels / jaar • > 50% van de verzending gebeurt via e-mail • 7900 model-D formulieren

Official source

Source: TED - Tenders Electronic Daily (Publications Office of the EU)

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Last verified against TED - Tenders Electronic Daily (Publications Office of the EU) 1 week ago

VITAZ vzw

Belgium

notices in the register
86
awards
31
awarded in total
€2.2M

Who wins its contracts

Many suppliers
different companies won its awards
24
of the awards went to the three most frequent winners
22%
of its calls state an estimated value
16%

Based on 27 awards with a named winner over the last 3 years. Counted by award, not by value, because lot and framework amounts are not comparable. Concentrated means the three most frequent winners took 65% or more of the awards; many suppliers, under 35% with at least ten different winners.

Competition

tenders per lot on average (open and restricted procedures)
2.1
of those lots received a single tender
14%
of the awards went to companies based in another country
4%

As the official award notices state them, over the last 3 years. Tenders per lot count open and restricted procedures only: in a negotiated procedure or a direct award a single tender is the procedure itself. The country is the one the notice gives for the winner.

Awards most often to

  1. Sandoz NV 3 awards
  2. ACCORD HEALTHCARE 2 awards
  3. SteelcoBelimed BE BV 1 award €903,054

3 open tenders right now

Market context

open now in Business services
4,281
median open notice
€220,634

Who wins in this market

Many suppliers

Belgium · Business services

different companies won awards here
519
of the awards went to the three most frequent winners
3%
buyers awarded contracts here
309

Based on 596 awards with a named winner over the last 3 years. Counted by award, not by value, because lot and framework amounts are not comparable. Concentrated means the three most frequent winners took 65% or more of the awards; many suppliers, under 35% with at least ten different winners.

Competition

tenders per lot on average (open and restricted procedures)
4.8
of those lots received a single tender
12%
of the awards went to companies based in another country
16%
of the tenders came from another country
72%

As the official award notices state them, over the last 3 years. Tenders per lot count open and restricted procedures only: in a negotiated procedure or a direct award a single tender is the procedure itself. The country is the one the notice gives for the winner.

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