Database information management system for ANF laboratory

Project: P179786 - Romania Rural Pollution Prevention and Reduction Project (RAPID) Reference: 05-QCBS-2025 Procurement method: Quality And Cost-Based Selection Financing: World Bank ROMANIAN MINISTRY OF ENVIRONMENT, WATERS AND FORESTS Rural Pollution Prevention and Reduction Project (RAPID), IBRD Loan no. 9505-RO REQUEST FOR EXPRESSIONS OF INTEREST Assignment Title: Consultancy services for the Design and development of a bespoke Database Information Management System for the ANF laboratories (DIMS) Reference No . (as per Procurement Plan): 05/QCBS/2025 The Government of Romania has received financing from the World Bank toward the cost of the Rural Pollution Prevention and Reduction Project (RAPID Project), and intends to apply part of the proceeds for consulting services. The consultancy services (“the Services”) shall include the design, development, and implementation of a tailored Database Information Management System for the ANF laboratories (DIMS), specifically addressing the operational, technical, and regulatory requirements of ANF across both central and regional laboratories. The implementation of the DIMS will fundamentally transform ANF laboratory operations by enabling structured, traceable, and standards-compliant workflows across all analytical domains, including residues, diagnostics, and PPP quality. The duration of the contract will be until March 31st, 2028, or any subsequent date, as agreed in writing by the Parties through a contract amendment. The Consultant is expected to commence performance of the services starting with a contract kick-off meeting. The implementation of the DIMS is expected to fit within the 13-month timeline. The duration of the Analysis and design Phase will be three (3) months, the duration of the Pilot implementation Phase (pilot phase) will be six (6) months and the durations of the Final Rollout and Stabilization Phase will be four (4) months. The commencement of Phase 1 and 2 is contingent upon the successful completion of previous phase. The detailed Terms of Reference (ToRs) for the assignment are published on the Ministry’s of Environment, Waters and Forests web site at the following link: https://mmediu.ro/informatii-de-interes-public/achizitii-publice/anunturi/ The Ministry of Environment, Waters and Forests - Rural Pollution Prevention and Reduction Project, now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are: I. General qualifications - 20 points The Consultants shall provide information on: core business and years in business, presentation of relevant contracts or projects in institutional development projects, including IT systems developed in cloud, hybrid, and on-premises infrastructure for private or public institutions. The Consultants should demonstrate, for the last 10 years, general experience at national level. References will be provided. II. Specific experience - 80 points The Consultants should have specific* recent experience (within the last 5 years) in similar projects / contracts related to design and development of a Laboratory IT applications, preferably covering at least 3 projects. This experience should include the development of IT systems of comparable complexity, with components such as project submission, evaluation, monitoring, implementation, and reporting. Evidence of this experience should be provided through copies of recommendation letters from Contracting Authorities/Clients, or copies of approval documents for deliverables/services/Final Reports. *) Examples of relevant experience may include: Developing large-scale or enterprise-level IT systems (≥1,000 users or multiple locations) covering: Laboratory workflow analysis and quality standards (e.g., ISO/IEC 17025:2017). Laboratory Information Management Systems or related enterprise applications. Integration with external data sources (national registers, regulatory databases, lab instruments). Performance and quality assurance testing. Implementing systems with capabilities such as: Complex laboratory workflows (barcode tracking, SOP-driven validation, multi-unit coordination). Real-time data processing and integration from multiple instruments and external systems. Automated report generation and distribution based on validation rules/regulations. Compliance monitoring and reporting (e.g., SSD2 XML to EFSA, audit traceability). Laboratory data digitization, structured processing, analytics, and dashboards. Modular and interoperable system architecture. Web portals for external user interaction. Regulatory reporting and traceability under national or EU regulations. The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Novemb