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Norway - Document management services - Intention notice - Upgrading Bærum municipality ́s case and archive system.

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Description

Bærum municipality intends to enter into a contract with Acos AS for upgrading the current WebSak version 8.14 to WebSak version 9, pending a new competition and contract, cf. the Procurement Regulations (FOA) § 13-4 (b) no. 2. The upgrade will i.a. mean that all operation and all functions, including the accompanying modules, will take place in a cloud based platform operated by Acos AS, unlike the current situation where the system is stored locally. A new project is being established in the municipality and a new competition with an initial supplier dialogue will be announced as soon as possible. The current WebSak system expires and technical support will end in November 2026. It is therefore decisive that archive worthy documents are stored properly until a new case and archive system is in place. The short time remaining before end-of-life means that it is impossible for the municipality to hold a competition in accordance with the procurement regulations, and at the same time ensure the municipality a sufficient case and archive system, which is compatible with the municipality's other systems. Bærum municipality signs a contract with Acos AS to ensure the municipality access to a well-functioning case and archive system, and to safeguard operation and support until a complete competition has been held in accordance with the procurement regulations. The competition is therefore "impossible for technical reasons", and the terms for holding a procurement without a competition are met, cf. the Public Procurement Regulations § 13-4 (b) no. 2. An intention notice is published in accordance with PPR § 21-5. Objections to the intention of signing the contract shall be directed to Bærum municipality in the communication module in Mercell, within 10 calendar days calculated from the day after the intention notice has been published.

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