Procurement of the e-Penitentiary System

Project: P176803 - Fourth Public Sector Modernization Project Reference: PSMP4-GO-RFP-1.2.2/1-2 Procurement method: Request for Proposals Financing: World Bank Specific Procurement Notice - Request for Proposals without Prequalification Request for Proposal Information Systems (Design, Supply and Installation) (Without Prequalification) Purchaser: Ministry of Justice (MOJ) of the Republic of Armenia and the Office of the Prime Minister of the Republic of Armenia Project: Fourth Public Sector Modernization Project (PSMP4) Contract title: Procurement of the e-Penitentiary System Country: Republic of Armenia Loan No.: 9338-AM RFP No: PSMP4-GO-RFP-1.2. 2/1-2 Issued on: 24 March, 2026 1. The Republic of Armenia has received financing from the World Bank toward the cost of the Fourth Public Sector Modernization Project (PSMP4) and intends to apply part of the proceeds toward payments under the contract for the Procurement of the e-Penitentiary System of the Ministry of Justice (MOJ). 2. The Office of the Prime Minister of the Republic of Armenia now invites sealed Proposals from eligible Proposers for the design, implementation, testing, and localization of the new e-Penitentiary Information System (New Custom Software Solution (CSW)) of the Ministry of Justice (MOJ). The purpose of implementing of the e-Penitentiary Information System of the Ministry of Justice (MOJ) is to design, implement, test, and localize a new operational system (hereinafter referred to as "E-penitentiary 2.0" or the System) based on existing legal regulations, the requirements described in this document, and other related legal norms governing the sector. The System must facilitate the digitization of the internal functions of the Penitentiary Service (PS), ensuring the automation of business processes as much as possible, and in cases where this is not feasible from a functional logic perspective, enable human-machine interoperability. 3. The procurement process will be conducted through international competitive procurement using Request for Proposals (RFP) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” dated November 2020 (“Procurement Regulations”), and is open to all eligible Proposers as defined in the Procurement Regulations. 4. Proposals will be evaluated in accordance with the evaluation process set out in the bidding documents. The following weightings shall apply for Rated Criteria: Proposal technical factors: 40% and for Proposal cost: 60 %. 5. Interested eligible Proposers may obtain further information from the Office of the Prime-Minister of RA and inspect the request for proposals document during office hours 09.00 to 18.00 of Yerevan time at the address given below. 6. The request for proposals document (the hard and/or the soft version) in English may be obtained by interested eligible Proposers upon the submission of a written application to the address below. In addition to the hard copies the document will be sent by e-mail upon request. The document may be downloaded (on a free of charge basis) also from www.gnumner.am website (https://gnumner.minfin.am/hy/page/bac_mrcuyti_haytararutyun_ev_hraver/). Moreover, the Office of the Prime Minister of RA shall not be liable for the fault or incomplete downloading from the website, or further in case of missing the Addenda to the request for proposals document. In any case, if there is a discrepancy between a hard copy and electronic one, the hard copy will prevail. 7. Proposals must be delivered to the address below on or before April 30, 2026, by 15:00 (local time). Electronic procurement will not be permitted. Late Proposals will be rejected. The outer Proposal envelopes marked “ORIGINAL PROPOSAL”, and the inner envelopes marked “TECHNICAL PART” will be publicly opened in the presence of the Proposers’ designated representatives and anyone who chooses to attend, at the address below on April 30, 2026, at 15:00 (local time). All envelopes marked “FINANCIAL PART” shall remain unopened and will be held in safe custody of the Purchaser until the second public Proposals opening. 8. All Proposals must be accompanied by a Proposal Security. The amount of Proposal Security required is EURO 25000 or an equivalent amount in freely convertible currency or an equivalent amount in AMD. 9. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful Proposer’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the request for proposal document. 10. The address (es) referred to above is (are): Office of the Prime Minister of RA Address: Government House 1, Republic Square (1-st Floor, Room 115, 117) Attn: Mr. Aharon Mkrtchyan, PSMP4 Project Manager E-mail : info@psmp.am City : Yerevan ZIP Code : 0010 Country: Republic of Armenia Telephone: (+374 10) 515931