Norway - Repair and maintenance services - Framework agreement for painting and painting products.

Background Arendal municipality shall establish a new framework agreement for painting services and painting products for use in municipal buildings and properties. The contract shall primarily cover the needs of Arendal Eiendom, and it shall also be used by Arendal Church Council and the Arendal Harbour. The procurement will be carried out as the existing contract expires and as the municipality needs a more appropriate contract structure that separates the executing services and procurements of goods for work under it's own auspices. The aim is to ensure good need coverage, predictable access to capacity, efficient ordering and better follow-up of procurements and assignments. The municipality has a continual need for painting, equipment and consumables, as well as painting, wallpapering and floor laying services in connection with maintenance, upgrading and minor renovation works. The need varies between the entities and over time, and it is therefore important to have a framework agreement that provides flexibility, quick response and good delivery security. At the same time, the municipality would like a system that supports a clear interface between assignments that are carried out by an external supplier and products that are purchased for the municipality ́s own use. This shall contribute to more uniform practice, better cost control and simple contract follow-up. Description of the assignment The procurement is for a framework agreement for painting services and painting products for Arendal municipality and associated entities. The framework agreement includes both the procurement of services and the procurement of goods for use in the municipality's ongoing operation and maintenance. The assignment is divided into two sub-contracts. Sub-contract 1 includes painting, wallpapering and floor laying services, including necessary materials and equipment included in the execution of the assignment. Sub-contract 2 includes paint, put-offs, consumables and the accompanying equipment for the municipality ́s own use for work under its own auspices. The service part shall cover both internal and external work, and will mainly include maintenance, minor upgrades and renovation work in municipal purpose-built buildings. The product part shall cover the standard need for paint products and the accompanying equipment for use in the municipality ́s own work assignments. A delivery is requested that gives the municipality access to relevant professional competence, the necessary capacity and suitable products within the contract ́s extent. The framework agreement shall facilitate a practical and clear ordering model, so that both service assignments and goods procurements can be carried out in an efficient and predictable way. Description of the procurement Arendal municipality shall enter into a framework agreement for painting services and products. The framework agreement shall cover the needs of Arendal municipality and associated entities, primarily Arendal Eiendom, but it shall also be able to be used by the Arendal Harbour and Arendal Church Council. The procurement shall ensure simple and predictable access to goods and trade services in connection with operation and maintenance, minor upgrades and some renovation works in municipal buildings and properties. The assignments will mainly be minor internal works, but the framework agreement shall also be able to be used for external and more comprehensive assignments. The need and extent will vary throughout the contract period. Sub-contracts The framework agreement is divided into the following sub-contracts: Sub-contract 1: Painting, wallpapering and floor laying services. Sub-contract 2: Painting products and accompanying equipment for work that the contracting authority carries out under its own auspices. Tenderers can submit tenders for one or both lots. Sub-contract 1: Painting, wallpapering and floor laying services The lot is for internal and external painting work, wall-papering, floor laying and the accompanying work in connection with maintenance, upgrading and renovation of municipal buildings and properties. The assignments will vary in size and complexity and shall mainly be carried out at the contracting authorities ́locations in Arendal municipality. The tenderer shall as a main rule carry out the assignments with their own employees and procure the necessary materials and equipment. The work shall be carried out professionally and coordinated with the contracting authority so that considerations to the users and ordinary operations are taken care of. The use of sub-suppliers requires written approval from the contracting authority. The tenderer has, regardless of this, full responsibility for the fulfilment of the contract. Parallel framework agreements will be signed with up to three tenderers, ranked as suppliers 1, 2 and 3 on the basis of the result in the competition. Assignments with an estimated value under NOK 500,000 excluding VAT are awarded as a main rule supplier 1. The assignment can be awarded to the next tenderer in the ranking if a higher ranked tenderer does not have capacity, does not confirm the order within the agreed deadline, cannot comply with the required progress or response time, or when other justifiable conditions in the assignment do so necessary. The contracting authority can apply for urgent assignments to the highest ranked tenderer who can comply with the response time requirement. If several tenderers can comply with the requirement, the regular ranking will be followed. Mini competitions can be implemented with assignments for more than NOK 200,000 excluding VAT. For assignments with an estimated value of NOK 500,000 excluding VAT or more, mini-competitions shall be held between the framework agreement suppliers. The contracting authority can also hold mini-competitions under this value if the assignment ́s nature or complexity warrants it. In mini competitions, the assignment can be awarded on the basis of price, assignment comprehension and implementation, progress and delivery time, the offered key personnel ́ competence and experience, as well as climate and environmental considerations. The contracting authority will choose which of the criteria are relevant for each assignment. The award criteria, weighting, price format and documentation requirements will be in each enquiry. Value calculation The estimated contract value is NOK 29,000,000 excluding VAT. The contract value is calculated from the experience basis from the last four years and is encumbered with uncertainty. The estimated scope is not to be considered as binding for the contracting authority. The contracting authority reserves the right to hold a new competition if this framework agreement exceeds NOK 38,000,000 excluding VAT before the contract period expires. Reservations All conditions that the tenderer has for the tender shall be stated under the reservations point in the KGV system. Alternative tenders Alternative tenders cannot be submitted.; Description of the procurement Arendal municipality shall enter into a framework agreement for painting services and products. The framework agreement shall cover the needs of Arendal municipality and associated entities, primarily Arendal Eiendom, but it shall also be able to be used by the Arendal Harbour and Arendal Church Council. The framework agreement shall contribute to efficient and predictable coverage of the municipality ́s need for painting products and accompanying equipment for operation and maintenance, minor upgrades and some renovation work in municipal buildings and properties that are carried out under their own auspices. Furthermore, the agreement shall ensure good quality of the products, competitive prices, effective use of resources as well as simple and appropriate ordering and delivery routines for the contractual entities. Sub-contracts The framework agreement is divided into the following sub-contracts: Sub-contract 1: Painting, wallpapering and floor laying services. Sub-contract 2: Painting products and accompanying equipment for work that the contracting authority carries out under its own auspices. Tenderers can submit tenders for one or both lots. Sub-contract 2: Painting products and accompanying equipment. The sub-contract is for the procurement and delivery of paint, trowels, grouting products, cleaning products, consumables and accompanying equipment for operation, maintenance, minor upgrades and renovation works that the Contracting Authority carries out under its own auspices. The products shall be suitable for professional use and they shall be used for both internal and external work in municipal buildings and properties. The contract shall ensure the contracting authority simple and predictable access to an appropriate assortment of quality products at competitive prices. The contracting authority shall be able to purchase and collect products directly from the supplier ́s shop or sales place during normal opening hours, as well as order delivery to stated locations in Arendal municipality. Tenderers shall offer simple ordering routines, good product availability, the necessary product guidance and effective delivery. The need and extent will vary throughout the contract period, i.a. depending on maintenance needs, planned measures and available budgets. A framework agreement will be signed with one tenderer. Call-offs will be made sequentially in accordance with the contracting authority ́s need during the agreement period. Value calculation The estimated contract value for sub-contract 2 is NOK 1,000,000 excluding VAT. The contract value is calculated from the expected consumption and it is encumbered with uncertainty. The estimated scope is not to be considered as binding for the contracting authority. The contracting authority reserves the right to hold a new competition if this sub-contract exceeds NOK 2,000,000 excluding VAT before the contract period expires. Reservations All conditions that the tenderer has for the tender shall be stated under the reservations point in the KGV system. Alternative tenders Alternative tenders cannot be submitted.